ARTICLES

Why should you use Paperless Trade?

Paperless Trade (PLT) allows you to electronically transmit customs documents, eliminating the need to print and physically attach them to your shipments.

The complexity of navigating and managing international trade documents and procedures acts as a major disincentive to many businesses wanting to participate in international trade. In addition, the enormous costs associated with the exchange of billions of trade-related documents annually can be a huge burden on businesses.

For example, an average shipment contains 6 pieces of paper documentation. In some cases, duplicates of these forms need to be included.

This manual process of printing, recording, filing, and tracking can result in a high potential for human error and delay in customs. Paperless Trade reduces this risk.

Example of Documentation

  • Proforma Invoice
  • Commercial Invoice
  • Packing List
  • Certificates of Origin
  • Shipper’s Letter of Instruction
  • Bills of Lading (inland, ocean, and air waybill)
  • Dangerous Goods Forms
  • Bank Drafts

In addition, there is a rising demand for sustainable supply chain practices from consumers. There are many opportunities to reduce wastes and inefficiencies in the supply chain through smarter digital integrations. Paperless Trade is a key example; Global parcel volume will reach 200 billion by 2025 and by using Paperless Trade it would save an average of 141 million trees being used for trade-related documents alone. Therefore, connecting all stakeholders and information sources through API integration can be the key to unlocking a leaner, lower footprint supply chain. 

Switching from paper documents increases security, transparency, and sustainability in supply chains. Paperless Trade aims to make cross-border business transactions more convenient and transparent while ensuring regulatory compliance and the sustainability of natural resources.

THE BENEFITS

Saves time

No need to physically attach invoices (commercial or proforma) to shipments

Saves money

Reduces print and paper costs

Environmentally friendly

Reduces use of paper and printing consumables

Fewer delays

Earlier receipt of documentation allows queries to be resolved more quickly

R

Regulatory compliance

Trade documents are accurately completed through system-to-system information transfer

Eliminate Human Error

System information sharing eliminates the necessity for manual updates and processing

HOW DOES IT WORK

Paperless Trade is integrated into our TMS shipping solutions through our carrier network (E.g. DHL). When placing a shipment request, simply select Paperless Trade and upload the relevant documentation.

All information that originally needed to be manually documented will be sent automatically to the carrier’s system and a label will be generated notifying that all paperwork has been addressed.

WHICH COUNTRIES SUPPORT PAPERLESS TRADE?

Paperless Trade is available in more than 150 countries worldwide.

Our system also includes Error Validation Software to ensure that it is available to the destination country and within customs value limits.

Ready to see how Paperless Trade can impact your business?